Screening applicants

Why screen applicants?

Prevent a mis-hire: A mis-hire can cause major reputational and financial damage. Most organisations choose employment screening based on risk management and its importance.
Be assured of integrity: By hiring and retaining reliable employees with integrity, an organisation can consistently deliver quality and achieve sustainable growth.
Comply with relevant laws and regulations: Thanks to our secured online system, our partnerships with data suppliers, our own legal manager and security & compliance officer, your organisation will always comply with all the relevant laws and regulations.

Why use a screening software?

Unburdening HR department: After a candidate is registered in Validata’s system and the right screening profile is chosen, we take all work off your hands.
Efficiency and time savings: Thanks to our cooperation with several data suppliers, our average turnaround time is 5 working days. So your HR department saves time and you quickly know who you are hiring.
Cost savings: Your organisation saves costs because Validata uses its network and smart links to quickly gain insight into the right data. This makes screening by Validata cheaper than the hidden costs of in-house screening.

How does it work?

In our screening application Valluga, you can request a screening 24/7. Once the right screening profile has been chosen and the employee’s personal details have been filled in, Validata takes over. This includes all communication and automatic reminders.

Because of the chosen screening profile, the employee knows exactly what input is expected. This way, we guarantee the shortest possible turnaround time.

After receiving the correct data, a screening in the Netherlands or Sweden, with exceptions, takes an average of under 5 working days. Other international screenings often take longer.

In the meantime, you will have insight into the progress of the screening and will receive a clear screening report with our findings.

Stap 1: Log in

Fill in your personal username and password.

Stap 2: Kies een screeningsprofiel

Select the correct screening profile for the candidate.

Stap 3: Vul de gegevens van de kandidaat in

The candidate’s name, email address, and cell phone number are requested.

Stap 4: Kandidaat verstrekt informatie

De kandidaat ontvangt een e-mail met inloggegevens en doorloopt de screening.

Stap 5: Screening wordt verwerkt

The candidate receives an email with their login details and goes through their screening.

Stap 6: Screening is afgerond

Once the screening is completed, both candidate and client will receive a message that the screening report can be downloaded.

Security and GDPR

Ensuring the best level of security and privacy for all our screening solutions and services is of course fundamental:

Safe environment: Personal data security and all screening processes are top priority at Validata. Valluga is technologically designed and continuously developed using privacy and security by design. In addition, Validata is ISO 27001 and 9001 certified and has an ISAE 3000 Type II assurance report.
Reducing legal risks: Validata operates under applicable laws and regulations relating to screening processes, such as the GDPR and other relevant (local) laws.

GDPR compliant screening

GDPR proof refers to compliance with the General Data Protection Regulation (GDPR). This means that Valluga is compliant with the requirements of the GDPR. Validata processes certain personal data based on the instructions of the client, who is the data controller.

Nevertheless, as a processor, Validata also has obligations under the GDPR. For example:

Processor agreements: These must be signed by each client. These include the basis of the data controller.
Transparency: A company must clearly disclose what personal data is collected, why they collect it and how they handle it.
Data minimisation: Only the data needed to achieve a certain purpose should be collected.
Data breaches: Data breaches should be reported to the controller as soon as possible.

Validata has its own Privacy Counsel, a separate Data Protection Officer (DPO) and also a processing register.

Integrations with ATS/HR-systems

Validata offers the possibility to easily link to another software via an advanced API. So you can easily link other systems your company works with to Valluga.