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VOG check

To test the integrity and reliability of potential candidate or employee, a Certificate of Good Conduct, abbreviated VOG, is an important tool. With Validata’s VOG check, we can make the application for a Certificate of Good Conduct simple and reliable.

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Validata’s VOG check

Requesting a Dutch certificate of conduct can be done quick and conveniently with Validata. With a certificate of conduct, a (potential) employee can prove that he or she has not committed any criminal offenses that could pose a risk to their future position and the organisation.

In certain sectors it is obliged by the law to have a recent certificate of conduct. For example, in the financial, education, health care, and child care sector. However, as an employer, you can also ask for a certificate of conduct if it is not obligated by law.

Request a VOG check: via the municipality or online?

A (potential) employee can apply for a Dutch certificate of conduct through the municipality. Validata will then send a form via email within which the application can’t be submitted. If a (potential) employee has DigiD, both Validata and Justis will send an email with specific instructions for the online application of a certificate of conduct.

Turnaround time VOG check

Request a VOG at Justis

After applying for a certificate of conduct at Justis, it takes two weeks on average for the document to be delivered by post. Justis sends the certificate to the home address of the (potential) employee. They must then make a scan or photo of the document and upload it to their personal account in Validata’s online system. To make this action user-friendly for (potential) employees and to speed up this process, the photo can be taken directly via Validata’s mobile application Valluga, after which it directly appears in the personal account.

Receive a VOG digitally

While applying for a VOG digitally, you can also choose to receive a VOG digitally. This saves a lot of time and is a lot more sustainable, as you are not dependent on the post and receive a PDF file via your Messages. A digital VOG is easier to submit digitally directly and can be validated by the client with a URL.

Turnaround time VOG check at screening

Applying for a certificate of conduct – both through the municipality and digitally – generally takes a long time. In order not to delay the screening process, Validata creates a preliminary version of the screening report whilst waiting for the certificate. All results from other checks from the profile are shown in this report, but without the VOG check. Once this document has been received by post and uploaded by the (potential) employee to their account, the document is added to the final screening report.

Certificate of conduct application: the responsibility of the (potential) employee

Although Validata assists in applying for a certificate of conduct, the (potential) employee remains responsible for completing the procedure. Therefore, it is important to encourage cooperation and to complete the steps in the application on time. Should there be a delay, Validata will continue to remind the (potential) employee to quickly complete the application.

Please note: The (potential) employee is often responsible to cover the costs for a VOG check (certificate of conduct).

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Justis

The application for a certificate of conduct handled by Justis

The application for a certificate of conduct can be completed digitally via the Justis website. With a personal DigID and the instructions from the previously received email, a (potential) employee can apply for the certificate of conduct online. Quick and conveniently!

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Why not choose to screen employees?

Too expensive

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By screening your employees, it will immediately save your HR department time. Additionally, you save costs in the long run. Hiring a mis-hire involves significant costs and other risks. By knowing who you are hiring, you minimise the risks. At the end of the day, you’ll spend less money.

Creates distrust

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Screening employees can actually contribute to a sense of security and trust within an organisation. When your employees know that colleagues have gone through the same screening process, you immediately create a safer and more trustworthy working environment.

Takes too long

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Through our automated screening process, you will receive the screening report within an average of 5 business days and you can view the interim screening report 24/7. Thanks to our software, data partners and integration partners, such as AFAS software, this process is streamlined and efficiently organised.

Why conduct a VOG check with Validata?

  • Validata addresses your concerns: As soon as you have registered a (potential) employee and have chosen the matching screening profile, Validata takes the entire screening process off your hands. The (potential) employee can then apply for a certificate of conduct with help of specific instructions and upload the certificate.
  • Working collaboration with Justis: Validata assists with the application for the certificate of conduct via the municipality and via DigiD. For the online application, Validata has partnered with Justis.
  • Specialises in employment screening: Validata has specialised in employment screening since 2009. Due to our many years of experience, we offer a fast and efficient screening process that complies with current (privacy) laws and regulations.

Request a free demo!

Would you like to know more about the employment screening software? Get in touch to schedule a free demo.

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Screen employees with Validata

The success of an organisation depends on having the right employees. Therefore, it is important to make sure you know who you are recruiting and retaining. Validata has created different screening profiles for each sector that can be supplemented as desired. In addition to the Education check, there are numerous other background checks to choose from.

View all background checks

 

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