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I am being screened

During a screening, we securely process your personal data. There are certain privacy regulations that come with this. Because your privacy is of utmost importance to us, you can be confident that your data is safe. On this page, we would like to explain how we process personal data.

We highly value privacy & security

Validata complies with the requirements of the General Data Protection Regulation (GDPR) and has appointed a Data Protection Officer (DPO). With regard to the security of the software and the screening process, Validata maintains strict frameworks that are periodically tested by independent parties.

Validata also has an ISO 27001 certification aimed at process and data security. The processing of your data is in safe hands with Validata.

Your privacy is important to us

Validata offers screening services to large and small organisations who need to verify certain personal data because of policies or law and regulations, before entering into new business relations. This could concern employers having to check degrees and diploma’s or real estate agents making sure future tenants can pay the rent.

We understand that being screened is not something you might enjoy; in fact, our client obligates you to do so. Therefore, your privacy is important to us. We can only provide excellent services when you trust us with your data. Even though it is expected of you to cooperate, we believe you only will when we are transparent about how we process and secure your personal data. We are happy to inform you about it and the way you can contact us, in case you have any questions.

Below, we have listed several measures which show how important your privacy is to us:

  • Validata’s privacy statement describes how we process your data and your rights in relation to this.
  • Validata has appointed a Data Protection Offices (DPO) that works independently within Validata to ensure we keep complying with the privacy laws.
  • All (software) developments focused on handling personal data rely on ‘privacy by design’.
  • All processing of personal data is logged by PrivacyPerfect’s system. It allows us to monitor our processing correctly as well as check our performance at a later stage.
  • We develop our own software using Mendix‘ applications and technology, with the added knowledge and skills of Finaps.
  • When it comes to security, we are working closely together with Zerocopter. This independent specialist periodically checks our system for weaknesses.

How does it work?

Step 1: Log in

Log in with your username and password.

Step 2: Fill in your data

Fill in the required data.

Step 3: Start screening

Validata conducts the screening.

Step 4: Screening completed

You can download the report.

Frequently Asked Questions

 

My (future) employer has registered me for a screening, but I haven’t received anything yet. What should I do?

When your (future) employer has registered you for a screening, you will immediately receive an activation e-mail from Validata. This is an automated process. In most cases, if you have not yet received anything, the employer has not yet requested the screening. In some cases, it may happen that the employer has entered your e-mail address incorrectly. Then we would kindly ask you to contact our Support department to provide the correct e-mail address. They can also check if you have a screening pending.

Can I access the screening report when the screening is completed?

Both you and your employer will have access to the screening report within Validata’s online environment once the screening is completed. In that case, you will receive an email that you can view and download the report with the results from within the application.

In addition, through our online environment, you will get insight into the interim status of the individual checks.

Does Validata provide an opinion in the report regarding whether or not to hire a candidate?

No, we only report objective findings. We verify the information that the candidate provides to us and if this information does not correspond 100% with the information at our data suppliers, an exclamation point or question mark will appear.

A question mark means that we could not verify your data with complete certainty. An exclamation point refers to an important attention point for your (future) employer: please check and further discuss. In most cases, it concerns a minor default that can be easily explained.

We do not pass judgment on any discrepancies that may arise and advise all our clients to discuss the screening report and any discrepancies with the candidate. If this conversation has not yet been scheduled, you can initiate it yourself.

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