FAQ

General

Why am I being screened?

Upon entering into a new agreement, screening certain relevant personal data is increasingly required. Often obligated by law and regulation, the client who requested your screening needs to analyse potential risks. For questions, you can always contact the client.

Which data is being checked?

A screening only allows checking relevant personal data. ‘Relevant’ refers to data relating to a certain (integrity-based) position or the reason for entering into a new agreement. This is called ‘proportionality’. The client needs to take this into account.

Can I react to a screening or correct something?

You can contact the client after the screening has been completed and the screening report has been issued. Validata only verifies objective data based on your input and provides insight in the screening process as well as the completed report. In case of an inconsistency, the decision is made by the client, not by Validata.

What are the consequences of not participating in a screening?

You have the right to refuse your cooperation. Chances are though, that this limits your chances to enter upon a new agreement or position that requires a screening.

How long does it take to complete a screening?

From the moment Validata has received the required input, an average screening takes five working days to complete. The majority of the input will be submitted by you. After you have entered your data into our system, Validata will instantly start the screening.

The elements that often take longer than five working days to process are the request of a Code of Good Conduct (CGC) and the verification of foreign degrees and diplomas.

Has your question not been answered?

Please contact Validata Support.

Legal

Does Validata comply with privacy laws?

Validata complies with all the requirements of the General Data Protection Regulation (GDPR); the privacy law that came into effect in 2018. To meet privacy regulations, Validata relies on ‘privacy by design’ when developing software for processing personal data. Validata has also appointed a Data Protection Officer (DPO) that ensures we meet the GDPR and functions as contact person for the Dutch Data Protection Act (DPA).

Do I need to grant permission to be screened?

To process personal data, we need ‘a foundation’. This often applies to the permission of the person concerned; similar to receiving a newsletter for example. The condition of using permission as a foundation, is that it is granted voluntarily.

A screening is not conducted voluntarily. To make a claim for a new position or property, the person concerned needs to be screened. Complying with law and regulations becomes increasingly important and therefore, ‘legitimate interest’ of the client forms the foundation.

To conduct a screening, your permission is not required. The screening needs to relate to the new position or role and it includes an ‘information requirement’; you need to be sufficiently informed prior to your screening.

Can I refuse to cooperate?

You have the right not to be screened. Chances are though, that this limits your chances to enter upon a new agreement or position that requires a screening.

What happens to my data?

After processing your data, Validata will keep these for a period of two years. This does not include identification documents; these are removed four weeks after the screening has been completed. After two years, all data is depersonalised. It means we cannot trace your data in our systems under any circumstances.

Validata does keep so called ‘meta data’ to keep track of the market’s development and certain trends.

Learn more?