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Background check on job applicants

Background check on job applicants is an important part of your company’s risk management. We explain why it is recommended to carry out a background check before hiring someone and how the process works.

There is a greater need for employment screening

To understand who you are hiring is important in terms of knowledge, skills and experience but also integrity. For sustainable growth, a candidate must fit in with the organisation’s culture, mission and vision in several areas. 

Unfortunately, it is not uncommon for inappropriate behaviour to occur in the workplace, creating an unsafe work environment. This can be unpleasant for those involved, but it can also be damaging for a company’s reputation and even lead to financial consequences. A background check on job applicants in the recruitment process gives you important insights into who you are hiring. 

Hybrid work is becoming a standard at more companies

When the coronavirus pandemic hit in 2020, most companies had to adapt and start working entirely from home. Even though the pandemic is over, many organisations allow their employees to continue working from home to some extent. Hybrid working has proven to come with several advantages and, above all, to provide added value to employees who have more flexibility in their daily lives. Being able to offer your employees the possibility to work from home is also perceived as a sign of trust from you as an employer.

With a background check for job applicants, this trust can be maintained. A background check is an objective check of the applicant´s data to make sure it matches the job profile so that you know who you are hiring. Therefore, a background check can lay the foundation for an honest working relationship.

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Pre-employment background check of job applicants

A job interview can give you a good first impression and a sense of whether the job applicant is right for the role. But to be sure of who you are hiring and to identify any potential risks, it’s good to check all the facts. 

Running a pre-employment background check on a job applicant gives you a verification of the job applicant’s credentials and allows you to make better hiring decisions.

Background check for an individual

Are you looking to hire freelancers and consultants? Then background checks on private individuals may be an option for you if you run a small business or only need to do occasional background checks on job applicants.

Please note that background checks of individuals at Validata are not yet possible at the moment, but it is a feature that will be developed in the future.

The pre-employment background check for job applicants depends on the position a candidate will hold. If you are hiring a director of a financial institution, the background check will most likely be more extensive than if you are hiring a shop assistant in the retail sector.

Some of the checks that Validata typically includes in a job applicant background check include:

  • Identity check – Verification of personal data at national or international level.
  • Credit check – Checking creditworthiness from courts, Kronofogden, etc.
  • Criminal records – Checking criminal records.
  • Education check – Checking diplomas of the applicant’s highest level of education.
  • Work experience check – Checking references from previous employers.

In addition to the checks mentioned above, we offer additional checks to provide tailor-made services to suit your organisation’s needs. Learn more about the different types of background checks. And see which one suits your organisation and needs.

How does the screening process work?

Conducting an applicant’s background check with us at Validata is easy and fast thanks to our screening software. Valluga is a unique software that quickly and securely can process hundreds of background checks.

Step 1: Log in as a customer Fill in your personal username and password.
Step 2: Choose a screening profile Choose the correct screening profile that matches the responsibilities and risks of the candidate's position in our software.
Step 3: Fill in the candidate's details Enter the candidate's name, email address and cell phone number.
Step 4: Candidate provides information The candidate receives an email with login details and a prompt to start the check by entering the requested information.
Step 5: Processing the check We verify the data submitted by the candidate with our data partners.
Step 6: Finalising the check with a report Once the check is complete, both you and the candidate will receive a notification that the screening report can be downloaded.

How do I organise a background check on job applicants?

You can do a background check on a job applicant yourself, since most of the information is public documents that anyone can access in Sweden. However, it is usually a time-consuming process, and it can be difficult to know where to go to verify certain information.  

Validata offers background checks of job applicants to both large and small organisations that need to verify certain personal data due to company policy or laws and regulations before entering into new business relationships. We partner with trusted data providers and use digital integrations to access and verify data. As a result, employment screening with Validata is faster and many times cheaper than the hidden costs of internal screening.

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