Background checks

Background checks – why is it important?

The success of an organisation depends on having the right employees. It is, therefore, important to make sure you know who you are recruiting and retaining. Employment screening can provide certainty in this regard. By conducting various background checks you can ensure whether a (potential) employee is suited for a certain position.

What background checks does Validata perform?

Identity check

An identity check, or ID check, is the most frequently performed check within Validata’s screening profiles. The identity of a (potential) employee is verified by examining a passport, ID card, or residence permit. Validata performs identity checks on both a national and an international level for businesses across Europe.

Education check

Validata performs education checks. We verify diplomas that are attained at the candidate’s highest level of education across worldwide institutes. Training or course certificates or grade list cannot be verified.

Credit check

Checking the creditworthiness of (potential) employees offers insight into possible (financial) risks. Relevant information from courts, bailiffs, debt collection agencies is consulted and payment arrears are checked. The application procedure for an international creditworthiness check differs per country.

Criminal record check

Validata assists organisations obtain international criminal record checks. Validata has access to an extensive database of countries where we can request international criminal record check or we check with the relevant country’s embassy. This process differs per country.

Work experience check

Validata checks the work experience of a (potential) employee. An appointed referee or HR department is approached to verify the period of employment, stated position, and employer.

PEP-check, sanction list, and adverse media check

Validata examines global accounts of money laundering, (financial) fraud, the financing of or participation in criminal organisations, and drug-related crime. A team of researchers checks daily publications from financial, regulatory, and disciplinary authorities worldwide. However, anti-corruption agencies such as Interpol, Europol, and the Federal Bureau of Investigation (FBI) are also consulted.

Salary check

The candidate must upload the three most recent salary slips here and one bank statement from his/her bank account where the salary deposit can be seen. Validata checks whether the documents are present and it is up to the client to review these documents.

What do our clients say about us?

Mats Holmberg, Partner & Finance, Boardtalk “By using Validata's digital solution for background checks, we know that clients' and applicants' personal data is always safe and secure. Boardtalk also has very careful procedures when it comes to data processing. We ensure that sensitive information is not passed back and forth unless absolutely necessary. For example, we only inform our clients if Validata finds irregularities in the results when we have received and analysed the applicants' verification reports.“

Level Up Consulting '' The system of Validata for background checks is very easy to use. We can use the system on our phone, tablet or laptop, which gives us the possibility to request and monitor screenings everywhere. With Validata we help our end clients with minimizing the risks by hiring the right people. ''

Harm Voogt, CEO of Validata Group “Our people truly make the difference and I am exceptionally proud of how we have grown as a company to serve clients around the world. Our deep understanding and ambitious outlook continuously support us build better work environments one business, and one hire at a time.”

Worldline ''Working with Validata internationally helps to screen every candidate via the same way. The system is easy to use and due to the fact that you can create different screening profiles per country, it is easy to adapt to local rules and regulations (for example: data storage in the EER).”

Albert Ellinger, Staff Officer at Ordina "For us, Validata is an organisation you can rely on for both support and the software that facilitates the employment background check process. Additionally, the screening software has become more secure and user-friendly over time, partly due to new laws and regulations.”

Ilze Lamers, HR Director Northern Europe at Michael Page Group “Even in this global pandemic, the Page Group wants to guarantee that the processing of personal data of candidates is securely done now that some of our employees are working from home.”

Tobias Lindh, Managing Director Nordics & Baltics at Adyen ”It is very important for us to employ people with integrity. We perform several background checks because we work in financial services, and also to give us peace of mind. That's why we use Validata. They make the process of eliminating risk easy and smooth.”

Benefits of screening with Validata

There are two options when you want to make sure that the information on a candidate’s CV is correct; you can pick this up yourself or outsource it to a knowledgeable and experienced organisation in employment screening.

Screening without Validata

Numerous manual processes: follow-up calls and emails
Time-consuming
Paperwork and no digital validation
Uncertainty regarding which information source to consult
Poor insight into personal data security
No progress overview

Screening with Validata

Automated processes and communication
Short turnaround time of 5 working days on average
Digital validation and all information in one central location
Network of partners who check information directly at the source
100% GDPR compliant
Online reporting and interim insights
Alleviate workload for your HR department
Integrate with your ATS/HR system