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I’m being screened

This page is dedicated to candidates. During a screening, we securely process your personal data. Your privacy is of utmost importance to us.

Screening Information

During a screening, we process your personal data. Privacy regulations apply to the screening process and it needs to be conducted securely, so you can trust nothing goes wrong.

Validata meets the requirements of the General Data Protection Regulation (GDPR) and has appointed a Data Protection Officer (DPO). To guarantee the security of the software and the screening process, Validata uses strict frameworks that are periodically tested by independent parties. At Validata, the processing of your data is in safe hands.

Your privacy is important to us

Validata offers screening services to large and small organisations who need to verify certain personal data because of company policies, or laws and regulations, before entering into new business relations. This could concern employers having to check previous work experience, diplomas or credit history.

We understand that being screened is something you might not enjoy; it is in fact, our client who obligates you to do so. Therefore, your privacy is important to us. We can only provide excellent service when you trust us with your data. Even though it is expected of you to cooperate, we believe you only will when we are transparent about how we process and secure your personal data. We are happy to inform you about it and you can contact us in case you have any questions.

Below, we have listed several measures which show how important your privacy is to us:

  • Validata’s privacy statement describes how we process your data and your rights in relation to screening.
  • Validata has appointed a Data Protection Offices (DPO) that works independently within Validata to ensure we constantly comply with the current privacy laws.
  • All (software) developments which focus on handling personal data rely on ‘privacy by design’. That means in every step of the development phase Validata takes into account the candidate’s privacy.
  • Validata is also ISO certified (27001 and 9001) which guarantees a secure and quality driven process and service
  • All processing of personal data is logged by Privacy Perfect‘s system. It allows us to monitor our processing correctly as well as check our performance at a later stage.
  • We develop our own software using Mendix‘ applications and technology, with the added knowledge and skills of Finaps. This means our software is vetted and secure.
  • When it comes to security, we are working closely together with Zerocopter. This independent specialist periodically checks our system for weaknesses.

Frequently Asked Questions

How do I upload my diploma?

In our online environment, you must enter your account and go to the ‘education’ section. Here you can see all your submitted education(s). You can then select ‘proceed’ and after you have clicked ‘proceed’ you will see the possibility to upload your diploma.

If you have completed your education in Sweden and you have an extract from Ladok, you must upload the Ladok extract (preferably in English) instead of the diploma.

I have received an email that additional information is required, what does this mean?

This means that we have additional questions regarding the data you submitted in the screening. Please log in to the screening and review the checks where it states ‘action required’.

My referee has stopped working at the organisation which I indicated. Therefore, the email address is no longer correct. How can I proceed?

During our reference check, we verify if you have worked at your stated previous employer(s). We check this directly at the source i.e. your previous employer or organisation. Consequently, your referee’s email address should include the name of the organisation. Private or general email addresses such as support@, servicedesk@, and customerservice@ are not allowed. If you no longer know anyone at the organisation, you may submit the HR department as they can also confirm your previous position.

I received an email that my referee did not respond, what can I do?

This is an informative email to update you on your ongoing screening process.  If you received this mail it means that one or more of your referees have not responded to the reference request. Please contact your referee and request them to respond as soon as possible. It is not possible to change the contact details of your referee(s) in this process.

During a reference request, what questions will my referee be asked?

During a work experience check, the referee is asked to verify the following questions:

  • Are the start date and resignation date of employment correct?
  • Is the position and name of the organisation shared correctly?

The referee may be asked additional questions that have been specified by your (new) employer. Please contact the Support department to find out if your (new) employer asks additional questions during the reference request.

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