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Identity check in employment
The identity check is the most frequently performed check within all of Validata’s screening profiles. We help employers to verify the ID document of a (potential) employee. By using the latest technology and verifying the identity document. This way, you as an organisation can be sure that the identity document, such as a passport, ID card or residence and work permit, is correct.
Validata verifies ID document at both national and international level. Contact our sales team to start background checks for employment.
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Validata quickly takes care of the verification of identity documents
The (potential) employee is asked to take a picture of the passport, ID card or residence permit via a secure QR code in Valluga, Validata’s screening application. Through a secure connection, the identity document is immediately checked for authenticity features by Mitek, our ID verification partner.
Finally, Validata also offers an archive aimed at preserving various documents, including the identity document. Validata thus offers employers the opportunity to meet both the verification obligation and the preservation obligation in a fully digitised way.
Preventing risks by verifying ID documents before hiring
As an employer, hiring someone with a false identity where an adequate background check has not been carried out can have major consequences. Unfortunately, many companies do not recognise the problem of false identity when hiring until it is too late. Here are some examples of the benefits and risks of failing to verify employee identity:
Risks of hiring without verifying ID document
- Risk of infiltration of criminal organisations into the company
- Increased possibility of financial fraud
- Possible legal consequences and sanctions
- Damage to company reputation
Benefits of pre-employment ID checks Â
- Increased security within the company
- Hire with confidence
- Reducing the risk of financial crime and fraud
- Increased IT security
- Comply with labour law requirements
Verification of identity documents through our partner Mitek
Mitek, Validata’s trusted partner for many years, is an international leader in digital identification software solutions. They check the authenticity and validity of the identity document. In addition, Mitek inspects whether a passport or ID card appears in the VIS (Verification Identification System) and in the international KLPD and Interpol lists. These registers contain all documents previously reported as stolen or missing.
Digital ID check by verification of personal identity number
As an employer, you need to establish the identity of your employees and in some cases store a copy of the ID document. Validata uses the ID check to help you verify passports, ID cards, driving licences or residence permits. Due to possible checks, the ID proof must be clearly legible, including the document number, passport photo and social security number. Processing and verification of all these documents are secure with Validata.
ID check according to GDPR guidelines
In order to best comply with applicable privacy laws and regulations such as the General Data Protection Regulation (GDPR), the photo of the passport, ID card or residence permit is removed from Validata’s system within 14 days after the ID check has been completed, unless your organisation used the archive function.
Why conduct an ID check with Validata?
Validata addresses your concernsÂ
As soon as you have registered a (potential) employee and have selected the matching screening profile, Validata takes the entire screening process off your hands. You can look at the results of the ID check in the screening report.
Checking the identity through the partner MitekÂ
The identity check is performed by our partner Mitek, the international market leader in digital identification.
Validata is a specialist in software solutions for employment background checkÂ
Validata has been specialising in employment screening since 2009. Thanks to our many years of experience, we can offer a fast and efficient screening process with our own software that complies with current laws and regulations (on privacy).
Read our client’s success story with Validatas background check
Hire the right people by background check with Validata
The success of an organisation depends on having the right people. Therefore, it is important to make sure you know who you are recruiting and retaining. Validata has created different screening profiles for each sector that can be supplemented as desired. If necessary, these can be adjusted or completed to suit your employer’s policy. In addition to the ID check, there are many other screening checks to choose from.
Read the FAQ about ID checks before hiring
 As an employer, am I obliged to check IDs for employment?
In Sweden, employers are required to verify the identity and eligibility to work of their employees. This typically involves checking valid identification documents, such as a passport or national ID card, and ensuring that the employee has the legal right to work in Sweden. Failure to comply with these requirements can lead to legal consequences, including fines and penalties.Â
Is there a specific timeframe within which I must conduct the ID check for new employees?
While there isn’t always a strict timeframe, it’s generally recommended to conduct the ID check as soon as possible before hiring a new employee. This helps ensure that the employee’s identity and eligibility to work are verified, thus reducing the risk of non-compliance with employment laws and regulations. Another thing to consider is identity checks should be carried out as a standard check, or the remaining background checks may not be effective if the check is based on a false identity.
Which ID documents are valid in Sweden?
Passports and ID documents issued by the police are valid identity documents in Sweden. For non-Swedish citizens, employers must also check work permits or other relevant documentation provided by the Swedish Migration Agency to confirm the employee’s legal right to work in Sweden.
More background checks for employment
Resources for background checks
Contact us about ID checks for employment
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