Everything about employment screening

The main purpose of employment screening is to ensure that a (potential) employee has integrity and is trustworthy. By checking a candidate’s background, you, as an employer, know whether there are any risks that could pose a threat to the organisation. Ultimately, this allows organisations to deliver continuous quality and grow sustainably.

What is employment screening?

Employment screening involves the verification of relevant candidate or employee data that relates to the job performance. In doing so, you know who you are recruiting and retaining in your organisation!

Here you can read everything you need to know about employment screening:

Why conduct employment screening?

  • Risk management: When you enter into a business relationship with someone, you want to be sure that you can rely on them. After all, you don’t want to be faced with any surprises right? Employment screening helps to better understand and reduce potential risks for your organisation.
  • Quality management: There are certain quality requirements in some sectors but an organisation can also voluntarily choose to set up a quality assurance policy. This can apply to the quality of your products, services, and processes, but also to your staff. In this case, employment screening is a suitable tool that an organisation can use.
  • Mis-hire, or bad hire: In the worst-case scenario, an organisation has already had to deal with the consequences of employee fraud in the past. Think about the financial and reputational damage, as a result of an unqualified employee who started work with a forged diploma. Prevention is always better than cure.
  • (Increasing) Laws and regulations: Laws and regulations regarding (hiring) personnel are increasing rapidly. It can be a complex process to comply with these regulations, especially because you do not want to lose focus on your core business. Outsourcing to a professional screening party ensures that you always comply with relevant laws and regulations and that you use an experienced party in this field.

Types of employment screening

1. Pre-employment screening

Pre-employment screening, or the screening of job applicants, is applicable when a new employee joins the organisation. Job interviews give a good first impression of an applicant. Yet, in addition to an introductory interview, it is good to check the facts before definitively hiring an applicant.

2. In-employment screening

On the other hand, in-employment screening entails the screening of current personnel. A lot can change in someone’s living and working environment over several years. It is therefore interesting to perform certain checks again. In-employment screening is a means of strengthening mutual trust. The stronger this trust is, the lower the risk of unnecessary risks.

Example of the employment screening procedure

With Validata’s employment screening services, you can be sure that all data is verified in the most efficient way, and you are unburdened by the process. As an employer, you must choose the appropriate screening profile for the person being screened. You only need to enter the name, phone number, and candidate’s/current employee’s email address. Validata will take the process off your hands and invite the (potential) employee to provide the relevant data and manage all the contact throughout the screening. For example, reminders about missing information will be sent or a referent who has not yet responded will be notified. The screening is eventually completed with a clear report.

Employment screening software of Validata

Validata has developed software for employment screening that ensures an efficient screening process where your data is always secure.

  • Fast and efficient: Our software makes the screening process fast and efficient due to, amongst others, a user-friendly design.
  • Transparent for employer and candidate: The results of the screening are simultaneously offered to both the employer and the candidate. By doing so, we try to offer a process that is as transparent and fair as possible.
  • GDPR-proof: The security of our software is perhaps the most important precondition for our existence. Validata uses strict frameworks that are periodically tested by independent parties. In addition, Validata employs a DPO, who ensures that our services, and thus your screenings, always comply with the guidelines of the GDPR.
  • Access anytime and anywhere: The software is designed for mobile use. This gives candidates more freedom to go through their screening when and where it suits them. This flexibility ultimately benefits the turnaround time.
  • Integration with other software: Through our API it is possible to integrate employment screening into your existing workflow and collect reports and data from within your existing ATS-/HR-tool, in one central place.

Employment background checks

The background checks in an employment screening depend on who you want to screen and for which position. Are they job applicants or current employees? In 2021, the following five background checks were most conducted among our clients:

  1. ID-check
  2. VOG-check
  3. Diploma check
  4. Referentiecheck
  5. Integriteitsverklaring

All background checks at a glance

Identity check

Validata checks the authenticity of the identity document, both on a national and an international level.

Learn more

Education check

Validata checks diplomas attained at the highest level of education. Training or course certificates or diplomas from private institutions cannot be verified.

Learn more

Work experience check

Validata checks the work experience of a (potential) employee. An appointed referee or HR department is approached to verify the period of employment, stated position, and employer.

Learn more

Statement of integrity

Validata provides a statement with integrity questions about any ongoing criminal cases and secondary functions and activities. This statement must be answered truthfully and signed by the (potential) employee.

Learn more

VOG check (certificate of conduct)

Validata assists with the application for the Dutch certificate of conduct.

Learn more

Criminal background check

Validata assists with the international application for a Criminal background check.

Learn more

Credit check

Validata checks information about possible ongoing payment issues, companies by name and address, civil law decisions and registration in the guardianship register.

Learn more

BIG registration check

Validata checks whether the (potential) employee is currently registered in the BIG register and can, as an extra validation, ask for proof of registration.

Learn more

Company check

Validata checks the registration at the Chamber of Commerce and performs a creditworthiness test via data suppliers Dun & Bradstreet and Graydon.

Learn more

VAT number validation

Validata checks the validity of the VAT number and or the status of a company as it is registered with the Chamber of Commerce (CoC).

Learn more

PEP-check, Sanction list, and Adverse media check

Validata checks the registration in a Political Exposed Persons list (PEP list) or sanctions list. In addition, Validata checks whether a (potential) employee is negatively mentioned in (international) media sources.

Learn more

Frequently Asked Questions about employment screening

• What is a screening?

A screening is simply a tool to check integrity. During an employment screening, an employer requests background information on an applicant or current employee. Matters such as their work experience, education, and creditworthiness are then objectively verified. The screening is finally completed with an insightful report that brings possible risks to light.

• How to screen resumes?

Screening a resume consists of different components. For example, work experience can be checked through a reference check and a person’s education through a diploma verification. See the employment background checks for the checks offered by Validata.


At Validata, our background checks only screen information provided by the candidate in our online system, and not always all that is included in their CV. After Validata has provided an objective screening report, we advice the employer to compare the factual information from the report against the personal resume to see if they match.