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People determine the success of every organization. That is why Validata offers smart background screening solutions that are suitable for employers and employment agencies in every industry.

Employment screening in every industry

Validata is the market leader in employment background screening. We offer flexible online screening solutions and client-specific support in every industry. Whether you are in business services, retail, logistics, government, healthcare, or another industry, it is always important to make the right hiring decision.

Clarity in every sector

How it works?

Step 1: Log in
Fill in your personal username and password
Step 2: Screening profile
Select the correct screeningsprofile for this candidate
Step 3: Details candidate
Enter the details of the candidate
Step 4: Person is being screened
Candidate receives an email with log-in details and request to partake in their own background screening.
Step 5: Start screening
Validata will process the screening and do all the actual background checks.
Sep 6: Screening completed
Both you and the candidate will receive a message that the screeningreport is completed and ready to be downloaded.

Customer stories

APG

Working with Validata is a success. They relieve our work load in a professional, fast and efficient manner.

Det Olde Hampsink Manager HR Servicedesk
Bergman Clinics

Validata’s automated process saves us a lot of work, particularly with regard to verifying work experience, requesting the CGC and checking degrees and diplomas at DUO. Throughout each screening, we are updated on its progress, both via the system and email. Validata is a very practical tool!

Giovanna van Hasselt HR Employee
Ordina

We can always count on the software and customer success managers at Validata.

Angelien Frehé Contract Support Office Employee
NVM

The system is fast, user-friendly and GDPR proof. It works great. We never receive any complaints

Peter van Grevengoed Manager Policy & Quality
apg logo
Bergman Clinics logo
Ordina

Frequently asked questions

Why does our organisation need to have a screening policy when we want to screen with Validata?

Screening with Validata means that you must comply with all privacy legislation (GDPR). Subsequently, as an organisation you must consider the screening elements needed for the various employee groups and the degree of candidate and employee privacy invasion. In addition to these requirements of proportionality and subsidiarity, there is an obligation to provide information. A screening policy is an important guideline that supports you to properly comply.

We check our canidate’s diplomas and work experience by ourselves. Why should I outsource this to Validata?

Validata has automated the entire screening process and offers this service through an online environment. Verification of candidate information is done by Validata directly at the source with verified international data partners. It is more reliable and quicker than an employer managing this entire process themselves. Another advantage of outsourcing is that with Validata you can be sure that the entire process is optimally safeguarded and privacy compliant for the candidate.

What is the average turnaround time for a screening with Validata?

The average turnaround time for a screening with Validata is approximately 4 working days. Elements that sometimes require longer include the delivery of the Certificate of Good Conduct (VOG) and the verification of foreign diplomas.

Our new hires must also read and sign a Non-disclosure Agreement. Can Validata include this in their screening?

Validata’s online system offers various options for sharing customer-specific documents within the screening. This can vary from an upload whereby the signed document is part of the entire file or the document can be presented in a fully digitized format to be signed and stored.

How long does Validata keep the candidate’s data? And can our HR people also access this data?

Until the end of 2021, Validata will be in a transition period, leading to an updated service and a new online application. This also includes an optimisation of the privacy and security measures, as well as an adaptation of the retention period of personal data. If you, as an employer, have not yet switched to the new service, almost all your data will be kept for 5 years. If you did switch to the new service or started screening with Validata in 2021, your data will be kept for 90 days. It remains possible to keep all your data and reports within Validata, but in a new, separate environment. In both cases, you still have access to the completed screening reports and data.

Do we need the candidate’s consent to screen?

According to GDPR legislation, having the candidate’s consent is not the correct legal basis for processing personal data because in this situation there can be no free will. The correct basis for the processing of personal data during pre-employment screening is the legitimate interest of the client. The client is therefore allowed to screen but is bound by certain rules. For example, the content of the screening must be “proportional” and the client is obliged to provide information. To note: the screening is therefore not allowed without the candidate’s knowledge.

We work with a recruitment system which stores various personal candidate data. Is it possible to integrate this system with Validata’s solution?

Yes, this is possible. Validata already has an integration with severe; recruitment and onboarding systems and if that is not yet the case with your system, an integration can be made via API.

Does Validata use external parties to carry out the screening? And if so, which parties are these?

Validata uses various external partners to perform the checks. For example, the Education Executive Agency (DUO) is a permanent partner for the verification of diplomas. Partners such as Focum and EDR are used for the verification of financial data if this is part of the screening. Validata has made agreements with the regular partners regarding the processing of the data and the security requirements.

Does Validata have certain certifications?

Validata has both the ISO 27001 aimed at security and the ISO 9001 aimed at the continuous improvement of processes. In addition, Validata has a POB license issued by the Ministry of Justice.

Can I also screen abroad with Validata?

Validata works for several multinationals and screens candidates and employees from all over the world. Validata supports its customers through its’ online platform with tailored services for various countries. Validata primarily serves markets across Europe.