processes your personal details, i.e. your ‘personal data’ as referred
to in the Personal Data Protection Act (Wet bescherming
Wonen-OK and Vrijwilliger-OK, the tradenames by which Validata Group
B.V. offers her services to the market.
Validata Group BV has a
‘POB’ license (no. 1533), for maintaining a private detective agency as
referred to in the (Dutch) Law on private security firms and detective
Validata Group B.V. is registered with the Dutch DPA (‘Autoriteit Persoonsgegevens’) under number m1612862.
Why does Validata Group B.V. process personal data?
Group B.V. conduct background screening at the request of clients. Our
clients include your (future) employer, employment or secondment agency,
recruitment company, organisations you wish to join or for which you
work on a voluntary basis, or your (future) landlord with whom you
intend to enter into agreement.
These clients have a legitimate
interest in having your integrity assessed, and will hence decide to
what extent it is relevant and necessary that you are screened on
certain aspects by CV-OK, Vrijwilliger-OK or Wonen-OK, while taking into
account your interest at protecting your privacy.
Do I have to be screened?
is not compulsory for you to cooperate with the screening. If you
object to (elements of) the screening, it is best that you contact our
client, at whose request we conduct the screening. You can also contact
Validata Group B.V. at the Validata Group Service Center, Utrechtseweg
48-c, 3704 HE Zeist, Netherlands, or at email@example.com
For what purposes does Validata Group B.V. process personal data?
Group B.V. processes personal data for the purpose of performing a
background screening. The results of the screening serve as a means for
our clients to gain a perspective on your integrity. Validata Group B.V.
encourages clients to discuss the results of the screening with you. In
addition, Validata Group B.V. processes personal data in order to keep
them available to you for a next screening, so that you will not have to
go through the entire screening procedure again. Your personal data is
stored in your own, secured environment.
What personal data does Validata Group process?
During each screening, Validata Group B.V. processes the following personal data:
- First name(s), surname, address, gender, email address, telephone number
In addition, the following personal data may be processed, depending on how the background screening is made up by the client:
- CV data: work and education history, references;
document: processing of a scan of your valid passport of identity card
with the purpose of verifying the document itself. Verification is done
on the basis of various authentication features, including in particular
the mrz-code (‘machine readable zone’), which can be found on the front
side of the ID document;
For holders of a Dutch ID document: Validata Group is not entitled to process your BSN and encourages you to make it black.
- Data of your VAR (Declaration of Independent Contractor Status): verification and copy of the VAR declaration;
of your Certificate of Good Conduct (VOG): verification and copy of
your VOG certificate, or equivalent of the Criminal Record from the
country where you lived;
- Data about your work and education
history: verification of your work and education history, any comments
made by previous employers, DUO, training institute or Nuffic;
- Financial data: inclusion in the receivership register or insolvency register, credit rating;
of a Personal Integrity Statement: details about the relationship
between private financial obligations and income or capital, details
about a previous bankruptcy of the person concerned, details about
suspension and dismissal history, details about any relevant
extracurricular activities of the person concerned, details about the
accuracy of the education history and work experience provided, details
about any other circumstances raising doubts about the
reliability/expertise and integrity of the person concerned, details
about any conviction for a crime or an economic offence, details about
the person concerned as a defendant in criminal proceedings for a crime
or an economic offence;
- Data about the presence of the person
concerned in online sources, including profiles in social media,
messages of the person concerned in news media and activities of the
person concerned in blogs and forums;
- Data about additional
documents which are collected, verified or checked at the request of the
client, such as a payslip, a non-disclosure agreement, an employer’ s
declaration or a declaration submission disciplinary law;
- Data about the presence of the person on any international tables on terrorism (‘PEP’ and sanction lists);
screening has been prepared in accordance with the client’s policy,
taking account of Wbp requirements, including particularly the
requirements concerning proportionality and subsidiarity.
Who has access to my data?
client, you and Validata Group staff members. In order to perform
specific elements of the screening or for verification purposes,
Validata Group B.V. shares the relevant personal data with BMO, the
Education Executive Agency (DUO), Nuffic, ID Checker and Focum. CV-OK
has entered into a so-called data processing agreement with these
parties. In addition your data may be shared with specific educational
institutions, references, and staff of specific sector and/or vocational
registers. After completion of the screening, Validata Group will
inform both you and our client of the screening report (PES report) at
the same time.
Are my details safe?
Validata Group B.V.
has taken appropriate technical and organisational measures to secure
personal data against loss or any other form of unlawful processing.
How long will my data be stored?
Group B.V. stores personal data for a period of five years from the
moment your last screening was completed. Your data is stored in your
own personal environment, and may only be used for the purpose of a new
screening provided that you have given your consent to this screening.
After the period of 5 years, Validata Group B.V. will anonymise the
Can I inspect or correct my data after submitting them to Validata Group B.V.?
inspect the personal data processed by Validata Group B.V. you can log
into your CV-OK account or submit a request for inspection. Validata
Group B.V. can only correct personal data if they are factually
incorrect, incomplete or irrelevant for the purpose(s) for which they
are processed, or are being processed in a way that violates the
applicable legislation. To submit a request for inspection, please
contact the Validata Group Service Center, Utrechtseweg 48-c, 3704 HE
Zeist, Netherlands, or at firstname.lastname@example.org
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